08 Mar

5 Best Practices to Improve Data Security

Cyber security starts internally. From new security solutions to software updates, there are plenty of ways you can help keep your company safe. So where to begin? We’ve put together the 5 best practices for you to implement to secure business data and give you some peace of mind.

1. Always Update!

When your computer gets that pop-up saying it’s time to update, it’s tempting to simply push the ‘later’ button. But you need to stop ignoring those updates! Updates improve information security by responding to current threats and fixing bugs. They address all the different security issues present in your computer. So by updating your computer, you’re actually keeping data protected without having to do any of the work.

2. Protect with Strong Passwords

One of the cheapest and easiest ways to keep your data safe is to have a strong password. Having simple or common passwords makes it easier for cyber criminals to access sensitive data. Fortunately, these data breaches are preventable by having your employees create strong passwords and regularly update their passwords.

There are a few easy ways to improve the strength of your password. For example, you can increase the length, include numbers, or include special characters. If you want to learn more about which passwords to avoid and creating strong passwords, check out our post on The Worst Passwords of 2018.

3. Keep an Eye Out For Phishing Scams

Phishing scams, ransomware, and other cyber attacks are something that all businesses have to deal with. You can’t stop these cyber threats entirely, but you can help reduce the risk of actually having your data stolen. The best way to stop sensitive information from being stolen through a cyber attack is to learn what to look for.

When you receive a phishing scam, it’ll probably look legitimate, but beware because they can cause a lot of damage. Typically phishing scams are emails that appear to be from a trustworthy source. They will ask you to follow a link or to provide some form of personal data. These attacks are often filled with grammatical errors, so keep an eye out for mistakes or strange wording. They’ll also want you to ‘act fast,’ claiming that your account has been hacked or is expiring. Don’t believe these emails – take the time to read them through and verify them before you click any links. Whenever unsure, contact the company by phone to verify that the email is legitimate. Stay vigilant and always double-check suspicious emails to prevent falling victim to phishing scams.

4. Secure and Encrypt Data

A lot of companies are encrypting their information. Encryption takes your data and converts it to codes. Only someone who has the ‘key’ can unlock the codes to access the information. If you don’t encrypt your information, you leave it more exposed to online threats.

By using encryption, you’re making it impossible for a hacker to read or make copies of data. So, while the information may be lost, you don’t have to worry about someone else having access to it. If you’re interested in other methods of protecting your information, you can also look into data masking or data erasure techniques. Alt-Tech has plenty of encryption options that have helped companies secure their data more easily and thoroughly.

5. Educate Your Staff

You can’t implement any of these practices if you haven’t taken the time to educate your staff. When you take the time to help them understand the different security threats and how they can counteract them, they’ll know why it’s important and how to manage threats. Make sure you explain your company’s online practices and procedures, hold sessions on how to recognize phishing and other scams, and make sure to update your staff on policy changes or new threats. This will make all the difference when it comes to protecting your business online. 

Want to improve your business’ cyber security? Alt-Tech is here to help! We offer data backup and recovery, system security services, and around the clock monitoring. To learn more check out our services page.

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